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Vancouver Spring Show: Booth Design and Show Survival Guide

About your booth:

Booths include 8’ high white back-and-side pipe-and-drapes; one chair is included with your booth rental. Floor covering is not required, but you can bring something if you want to. S-hooks will be provided so that you can hang signage if required.Please do not hang anything other than signage (up to 3 lbs.) from the pipe; you are expected to bring self-supported structures to display your goods. The ceilings at the Forum are 40+ feet high, so you won’t be able to hang anything from the ceiling.

Booth sizes are given width x depth; if your booth is 10′ x 6′, then it’s 10 feet left-to-right and 6′ front-to-back.

The Forum is lit by high indoor lighting and natural light  – we strongly recommend that you build additional lighting into your exhibit. One 375 watt power outlet is provided, but power boxes are shared between Makies so it may not be located at your booth -please bring an extension cord (18’ or more) and any power bars you will need. Please use energy-efficient bulbs in your lighting, and do not use more power than you need – the Forum is an old building, and the circuits are easily overloaded. 375 watts of power are allocated to your booth; if you need additional power you must purchase a power upgrade through the show equipment supplier (PDF here).

Everything you’re selling and all of your display fixtures must fit within the footprint of your booth; nothing may protrude into the aisle or your neighbour’s booth. If you’re not sure about your set-up, a helpful trick is to mark out your booth size on your floor at home (masking or painter’s tape works well) and set up your display to make sure it fits. Snap a quick pic with your phone to make duplicating your set-up a breeze.

Please bring a table covering because the rental tables are fugly! Also, it is a good idea to bring a cover for your table at night.

Lighting rentals and power upgrades:

If you need more than 375 watts of power and didn’t order it when you registered for the show, please order a power upgrade from us here to get a dedicated 1500 watt outlet for $85 plus GST before February 28.

You can rent additional lighting (and power after February 28) for your booth through the show equipment supplier (PDF here).

Table and Equipment Rentals:

If you need to rent tables before February 28th, please click here. If you need more tables after the February 28 deadline or if you need other display equipment for your booth (gridwall etc), you can order those directly from the show equipment supplier (PDF here).

Wifi:

You can use your own data plan for processing payments, or use the free wifi from the PNE Forum. Wifi at the Forum can sometimes be spotty; we recommend you make sure you’ve got your own data plan as a back-up.

What to bring:

  • Plan to bring ALL ESSENTIAL EQUIPMENT for yourself and your exhibit. We do not provide extension cords or power bars.
  • A water bottle and/or travel mug.
  • A really good float! There is no convenient place near the Forum for making change, so come prepared. Please do not ask our front gate ticketers to provide change for you.
  • Dress comfortably! Temperature fluctuations in any large venue are not uncommon as the space fills up with people, so dress in layers.
  • Wear comfortable shoes, as you may be standing for long periods of time.
  • Other things that might make life easier: snacks, lip balm, Advil/Tylenol, etc.

Starting the day:

We are strict about showing up on time in the morning. You will be able to access your booth one hour before the doors open to the public each day. Make sure you arrive at the fifteen minutes before the show each day; your booth should be uncovered, lit, and ready to go at least 10 minutes before show time. Scrambling to your booth like a hot mess right as the doors open is not a good look for you or for us, so don’t do it!

Ending the day:

You're required to keep your booth open until the end of the show each day. We know it's tempting on the last day of the show to start packing up early as things begin to slow down, but resist the urge to get a head start on your tear down! It only takes one vendor who begins packing things away to send customers the message that it's time for them to go home. This is detrimental to everyone, especially Makies with large pieces  who often make the bulk of their sales at the end of the show when shoppers return to purchase an item they've been thinking about.

Makies who leave the show before closing or who begin packing up before tear-down will not be invited to participate in any more Make It shows.

About food:

There will be a great bunch of food vendors outside the venue (including carts with vegan and gluten-free options), but it’s always a great idea to bring water and snacks! We have a private rest area set aside for Makies; if you’re lucky enough to have booth helpers, you’ll be able to enjoy your meal in peace while you catch a break.

About the venue:

  • There are three ATMs on site.
  • Please don’t damage or modify the walls, floor, or grounds. In particular: don’t make holes in walls. No nails, screws, or staples.
  • Exhibits must not obstruct exits, aisles, or fire lanes, or interfere with access to safety equipment.
  • Cords and cables must be kept neat and out of public walkways.
  • Leave no trace! When packing up, clean your booth area completely, and leave nothing behind. We will have garbage and recycling containers available.