Calgary Spring Show: Booth Design and Show Survival Guide
About your booth:
Booths include 8’ high white back-and-side pipe-and-drapes; s-hooks will be provided so that you can hang signage if required. Please do not hang anything other than signage (up to 3 lbs.) from the pipe; you are expected to bring self-supported structures to display your goods. Some Makies hang additional drapes from the pipe to provide a different colour backdrop for their display; this is permitted but please use FR-treated panels only. The Calgary Fire Department will conduct a burn test on your drapes in their pre-show inspection.
Floor covering is not required, but you can bring something if you want to. Your booth comes equipped with one chair; if you're going to need more than that, please bring your own.
Booth sizes are given width x depth; if your booth is 10' x 6', then it's 10 feet left-to-right and 6' front-to-back.
One 375 watt outlet is provided with your booth, though it may not be located within your booth, so please bring an extension cord that is at least 16' long. Please bring any power bars you will need. Please use energy-efficient bulbs in your lighting, and do not use more power than you need -we don’t want to overload any circuits! 375 watts of power are allocated to your booth; if you need additional power and didn't purchase it already, please order additional power here before February 28th. After February 28th, please order extra electrical directly from the show supplier https://exhibitor.calgarystampede.com, PDF here).
Everything you're selling and all of your display fixtures must fit within the footprint of your booth; nothing may protrude into the aisle or your neighbour's booth. If you're not sure about your set-up, a helpful trick is to mark out your booth size on your floor at home (masking or painter's tape works well) and set up your display to make sure it fits. Snap a quick pic with your phone to make duplicating your set-up a breeze!
Please bring a table covering because the rental tables are fugly! Also, it is a good idea to bring a cover for your table at night.
If you need more than 375 watts of power and didn’t order it when you registered for the show, please order a power upgrade from us here before February 28th to get a dedicated 1500 watt outlet for $85 plus GST. After February 28th, please order extra electrical directly from the show supplier (online at https://exhibitor.calgarystampede.com, PDF here).
Table and Equipment Rentals:
If you need to rent tables before February 28th, please click here to book them through the Makie Portal. If you need more tables after the February 28th deadline or if you need other display equipment for your booth (gridwall etc), you can order those directly from our supplier by using their handy online ordering system here or by email/fax with this PDF.
You can use your own data plan for processing payments, or purchase wifi from the Stampede for $75/day or $191.25 for three days. Since most Makies only need internet access for processing payments over the course of the day, it might be more fiscally prudent to bump up your own data plan or to simply play your provider's overcharge amount to cover additional data.
Some mobile payment systems are able to be used in an offline mode, and then they sync to your online system when data is available again. Many Makies find this a better alternative to spending $75 a day for venue wifi, but be aware that this means a customer's card may be declined long after they've gone home, which may end up being more expensive than the wifi charge, depending on the purchase.
What to bring:
- Plan to bring ALL ESSENTIAL EQUIPMENT for yourself and your exhibit. We do not provide extension cords or power bars.
- A water bottle and/or travel mug.
- A really good float! Please don’t expect the Stampede to make change for you.
- Dress comfortably! Temperature fluctuations in any large venue are not uncommon as the space fills up with people, so dress in layers.
- Wear comfortable shoes, as you may be standing for long periods of time.
- Other things that might make life easier: snacks, lip balm, Advil/Tylenol, etc.
Starting the day:
We are strict about showing up on time in the morning. You will be able to access your booth one hour before the doors open to the public each day. Make sure you arrive at the fifteen minutes before the show each day; your booth should be uncovered, lit, and ready to go at your booth at least 10 minutes before show time. Scrambling to your booth like a hot mess right as the doors open is not a good look for you or for us, so don’t do it!
Makies who consistently arrive late will not be invited back to future shows.
Ending the day:
You're required to keep your booth open until the end of the show each day. We know it's tempting on the last day of the show to start packing up early as things begin to slow down, but resist the urge to get a head start on your tear down! It only takes one vendor who begins packing things away to send customers the message that it's time for them to go home. This is detrimental to everyone, especially Makies with large pieces who often make the bulk of their sales at the end of the show when shoppers return to purchase an item they've been thinking about.
Makies who leave the show before closing or who begin packing up before tear-down will not be invited to participate in any more Make It shows.
The Stampede will run a small concession in our bar/rest area, and there will be a couple of food trucks to order from. We always recommend making sure you have a good stash of your favourite snacks at your booth to get you through the show -it's hard to focus on your customers when all you can think about is how long it might be until you have a minute for lunch!
About the venue:
- Please don’t damage or modify the walls, floor, or grounds.
- Exhibits must not obstruct exits, aisles, or fire lanes, or interfere with access to safety equipment.
- Cords and cables must be kept neat and out of public walkways.
- Leave no trace! When packing up, clean your booth area completely, and leave nothing behind. We will have garbage and recycling containers available.